Introduction
The u3a Vall del Pop is committed to safeguarding and preserving your privacy. This Privacy Policy sets out the way we process your personal information at the u3a Vall del Pop (hereafter ‘the u3a’). The personal information is defined as information that is related to you or could identify you as an indiviual. The u3a will refer to this policy when it seeks your consent to use your data. The "Data Controller" of this data is the Committee of the u3a Vall del pop.
This policy should be read along with the u3a's Data Protection Policy.
How The Information Is Gathered
If you join the u3a you will be asked to provide certain information by completing the application form, and later, via renewal, or change of detail forms.
The personal information we collect
- Name
- Email address
- Telephone number (Home and Mobile as appropriate)
- Town and Spanish postcode
- Consent to use your Data for membership admin
- Consent to use your email address regarding u3a news & activities
In addition to the application form we will assign the following
- Membership number
- Join & renewal Date
From the application form we hold the following on file but we DO NOT hold the following on the on-line database.
- Address
- What your main interests are
- If you would you be interested in leading a group
We may also retain information such as your interactions with the u3a which may include emails and other correspondence with your instructions to the u3a. Records of your attendance at groups, events and outings hosted by the u3a, which may include images in video and/or photographic form.
How do we use the information we collect?
To manage membership administration and planning of our u3a.
To communicate with you about our news and your group activities.
To monitor, develop and improve the provision of our u3a activities.
Who do we share you personal Information with?
We do not share your data with any other organisation other than those set out below who supply our IT services.
Our External Supplier for our IT Services are Klickhere.com. This includes the membership management system and the Web site.
We use your Email address to allow our bulk email supplier Mailchimp to send you email regarding news of our activities.
Where external suppliers are used, the u3a Committee has scrutinised the Terms and Conditions of the these suppliers and are satisfied that they are secure and that they comply with Spanish Data Protection Regulations.
How long do we retain your Personal information?
While you are a member your information is kept on record. After you leave or your membership expires all your membership information will be removed after a period of grace. In all instances this will be no longer than 12 months.
References in Newsletters, Bulletins, photographs of events etc. are not part of this process. As part of your data protection rights i.e. “the right to be forgotten”, we can remove your data at your request.
Your rights, including Subject Access Request.
You have the right to ask us, in writing or via email, for a copy of the personal data held about you. You can request to delete, amend or modify your data, including consent preferences at any time. We will take care to verify your identity and respond to your request within 14 days. Members can make this request in writing by email to
Members can change personal information via the Change of Details Form on the web site or email changes to membership secretary
Further information regarding this can be found in the u3a's Data Protection Policy.
Cookies
The u3a uses cookies, these are text files placed on your computer by the web site to collect standard internet log information and information about your visit. You can opt to not use cookies via the web site cookies tab or by configuring your browser, but you should be aware some features may not function. See our Cookie policy on the web site for information.
A final note
This Policy will be reviewed on a regular basis. If you see any item that you would like further clarification or information on please contact, in the first instance
This policy was last reviewed: July 2024
Date of next review July 2026